Agenda Agent
Drafts the agenda from standing items, matters arising, submitted papers and the forward plan. The secretary edits; the chair approves.
Oxonia Senate
Senate minutes.
Before the tea gets cold.
From agenda to signed minutes, in your house style. Every sentence linked to what was actually said.
Live transcriptRecording
- 00:36:40 · Prof. Akinola
I move that Senate approve the University AI Policy, version 1.0, and recommend it to Council.
- 00:36:52 · Prof. Sani
Seconded.
- 00:38:20 · Vice-Chancellor
The motion is carried. Registrar, please transmit to Council.
SEN/2026/045AI draft
Approval of the University AI Policy
Everything the secretariat does
From forward plan to signed record.
Pack Builder
Compiles a bookmarked, paginated pack. Flags missing papers, applies per-item confidentiality and recipient watermarks, publishes to the Boardroom app.
Prep Insights
Pointed questions for each item, each citing the page it comes from — plus what the paper doesn't say.
Voting and quorum
Live quorum, recusals enforced, open or secret ballots. Secret votes are never linked to the voter.
Minutes Agent
NOTED, APPROVED, RESOLVED THAT — structured by item, with [CHECK] where the transcript is unclear.
Action Chaser
Actions flow from approved minutes with owners and deadlines. Reminders by email and WhatsApp; overdue items escalate to the chair and return as matters arising.
Reminder: SEN/2026/046(b) “Confirm GPU lab timeline” is due Friday. Reply with an update.
Delivery confirmed for 14 Jan.
Ask Senate
“Have we approved a similar programme before?” Answers from every minute and paper you're allowed to see, cited to the minute number.
Found 3 relevant decisions.
Senate APPROVED “B.Sc. Data Science programme” SEN/2023/010 and “B.Eng. Mechatronics” SEN/2024/020…
Evaluations and governance analytics
Attendance by member, action completion and ageing, time per item, late papers, and board evaluations with AI-summarised themes — plus an annual governance report for Council.
94%
Attendance · demo
82%
Actions on time · demo
3.1 days
Minutes turnaround · demo
4
Late papers this term · demo
Verifiable by design
No sentence without a source.
Click any line of the draft to see the moment in the transcript it came from. Unsupported claims are forbidden; where the recording is unclear the agent writes [CHECK] instead of guessing. Every AI draft carries a purple badge until your secretary adopts it.
- Detail control: verbatim, detailed, concise, decisions-only
- Secretary edit → chair review → confirmed → e-signed
- Confidential session pauses recording
- “No stored recordings” option deletes audio after approval
How we compare.
Board portals are built for corporate boards. Senate is built for universities.
| Capability | Oxonia Senate | Diligent / BoardEffect | OnBoard | Board Intelligence | Convene |
|---|---|---|---|---|---|
| AI-drafted minutes | |||||
| Meeting prep insights and gap analysis | — | — | |||
| Every minute sentence linked to the transcript | — | — | — | — | |
| Academic house style (NOTED / RESOLVED THAT…) | — | — | — | — | |
| Secure voting | — | — | |||
| Action tracking from minutes | — | ||||
| WhatsApp / SMS action reminders | — | — | — | — | |
| “No stored recordings” option | — | — | — | ||
| Decisions linked to AI policy and compliance evidence | — | — | — | — | |
| Offline encrypted packs on a PWA | — | — | — | — |
✓ = advertised on the vendor's public materials. — = not advertised (not necessarily absent). Based on public information reviewed in September 2026; tell us if something has changed.
Senate plan
₦3m / month
$2,400 · £1,900 — per month, per university. Unlimited bodies and members.