Human approval
Agenda Agent
Draft agenda from standing items, matters arising and submitted papers
N days before a meeting
Oxonia Govern
Every decision on the record.
Every AI use governed.
The AI governance platform built for universities. Agents do the secretariat's work. People approve every official record.
Illustration: the Senate minutes editor on a laptop, with each minute linked to the transcript, and the Vice-Chancellor's Chief of Staff brief on a phone.
One chain, fully cited
Decision. Policy. Proof.
A Senate resolution approves the AI policy. The policy generates assessment rules and training. Completion and declarations become the evidence in your regulator report.
1 · Decision
Senate RESOLVED
The University AI Policy v1.0 is approved and recommended to Council.
SEN/2026/0452 · Policy
Policy stamped
Every assessment declares an AI-use level. Training is assigned by role.
Policy v1.0 · §6.13 · Compliance
Evidence collected
694 staff trained. 71% of assessments declared. Report cites every item.
DEMO-GOV-02 · MetTwo products. One platform.
Oxonia Senate
AI governance meetings for Council, Senate, Faculty Boards and every committee.
- Agendas and packs built by agents
- Minutes in academic house style
- Voting, quorum and resolutions
- Ask Senate — institutional memory
Oxonia Policy
AI policy, register, assessment, training and regulator reporting — ready for inspection.
- Policy set drafted from cited requirements
- AI-use register with tool requests
- AI-use levels and student declarations
- Readiness score and regulator report
Installable apps
On every phone that matters.
Two apps that install from the browser and keep working offline.
AI-native
Twenty-one agents. Zero unapproved records.
Each agent works on behalf of a named person and never beyond their permissions. Anything that becomes an official record waits in the Agent Inbox for a human.
Automatic
Paper Checker
Completeness and format feedback to the author
Paper submitted
Human approval
Pack Builder
Compiled, bookmarked, watermarked board pack
Agenda approved
Automatic
Pack Summary
One-page brief per paper, linked to source pages
Pack published
Automatic
Prep Insights
Pointed, cited questions and gap analysis per member
Pack published
Human approval
Live Clerk
Suggested actions and decisions in a side panel
During meeting
Human approval
Minutes Agent
House-style minutes, every sentence linked to the transcript
Meeting ended
Automatic
Action Chaser
Reminders, collected updates and escalations
Daily
Human approval
Extracts Agent
Formal minute extracts to each faculty
Minutes approved
Automatic
Ask Senate
Answers cited to minute numbers and pages
On demand
Human approval
Governance Reporter
Annual governance report
Annually
Human approval
Policy Drafter
Policy set with clauses cited to pack requirements
Wizard or review date
Human approval
Register Agent
Vendor research, proposed risk tier, DPIA pre-fill
Tool request
Automatic
Assessment Audit
Missing or unclear AI-use declarations flagged
Outline uploaded or LMS sync
Automatic
Redesign Assistant
Assessment formats that hold up at the chosen AI level
On demand
Human approval
Course Builder
Five-minute lessons, quizzes and scenarios
On demand or policy approved
Automatic
Policy Q&A
Answers cited to the exact policy clause
On demand
Automatic
Compliance Auditor
Readiness score, gap list and tasks
Weekly
Human approval
Regulator Report
Draft regulator report citing live evidence
Report due
Human approval
Incident Triage
Severity, routing and DPO alert
Incident reported
Automatic
Import Agent
Decisions extracted into the register, flagged "Imported — verify"
Legacy minutes uploaded
Automatic
AI Tutor
Answers about lessons, cited to the lesson and policy clause
On demand
Automatic
Compose assistant
Help limited to the assessment's AI-use level, logged in the process timeline
Student asks in the composition space
Automatic
Chief of Staff
VC briefing: meetings, overdue actions, compliance risks
Weekly or on demand
Chief of Staff agent
Five minutes between meetings is enough.
The Vice-Chancellor opens the app and sees what needs them this week: missing papers, overdue actions, compliance risks and reports due. Every line has a one-tap action and a source.
Works offline
Board packs and training lessons are cached on the device, encrypted at rest, and wiped on sign-out.
WhatsApp and SMS
Action reminders and daily micro-lessons reach people where they already are.
Many languages
Transcription and training in English, French, Arabic, Portuguese, Hausa, Yoruba, Igbo and Swahili.
Security
Built for confidential business.
Encrypted everywhere
TLS in transit, per-tenant envelope encryption at rest.
Row-level isolation
Every query is scoped to your university — in the app and again in Postgres.
Confidential by item
Per-item access, recipient watermarks, remote wipe of offline packs.
AI you can audit
Every agent run logged: inputs, sources, model, prompt version, approver.
Data residency
Choose where your data lives. Zero-retention AI providers where available.
SSO and 2FA
Microsoft Entra ID and Google Workspace. 2FA for secretaries, chairs and admins.
Start with one Senate meeting.
Pilot with your next Senate or AI Governance Committee meeting. We import your templates and last year's minutes, and your secretariat sees the first draft within hours of the meeting closing.